前台行政

POSITION SUMMARY:

              Perform a wide range of administrative an d office support activities for all the departments to facilitate the efficient operation of the company.

Duties include receptionist, visitor control, travel arrangements an d office inspection, etc. 

CORE RESPONSIBILITIES:

•            Work as a receptionist. Answer, screen an d transfer inbound phone calls an d leave message when needed.  Present a professional company image through in-person an d phone interaction.              3%

•            Meet an d greet visitors. Be responsible for visitor sign in an d sign out process.      20%

•            Receive incoming documents an d parcels. Arrange pick up for parcels / documents.     15%

•            Make travel arrangements for all the departments upon receiving the approved Travel Request Form, such as hotel an d air ticket booking, car rental, etc.         35%

•            Raise Purchase Requisition an d complete Service Entry through SAP System under the Material Management Module for all kinds of administrative service, e.g., hotel an d air ticket booking, etc.       12%

•            To assist with HSE issues in the office environment. Conduct monthly office safety an d housekeeping inspection, submit inspection report an d follow up with the improvements. Work as HSE committee secretary, arrange HSE committee meeting Ｏnce every six months an d take meeting minutes.           7%

•            To assist with meeting arrangements.    3%

•            Work coverage for other positions of Administration Department when required. 5%